Reimbursement Procedures/Form Edit page

Please read the Reimbursement Procedures below before completing the form.

ALL invoices/expenses/reimbursements/overpayment of dues forwarded to HA-KC from the board, committee member, volunteer, or member must follow  the procedures below for payment.

Submission:

1. Complete the reimbursement form on the website located under the Heading- Important Documents: Forms.
2. Make sure to attach receipts, invoices, and/or documentation to support the reimbursement.
3. Must submit within 30 days of the event/expense/invoice.

Process:

1. The submitted form will be reviewed within 5 business days from receipt.
2. An email notification will be sent once the claim is approved or if any additional documentation (such as itemized receipts) is required.
3. Forward the approved completed reimbursement form with the Code or the line item from the budget - description of the expense (i.e. pool supplies, security camera for trails, etc.)
4. Please allow 2 weeks to receive the reimbursement check via the US Postal Service.

Reimbursement Form