Treasurer

HOA Board Treasurer – Job Description

Position Title: Treasurer
Reports To: HOA Board President
Term Length: 2 years
Classification: Volunteer, Elected Position

Position Overview:

The Treasurer is a key officer of the HOA board responsible for overseeing the financial health, records, and reporting of the association. This individual ensures proper accounting procedures, transparency in budgeting, and timely reporting of financial status to the board and community. The Treasurer works closely with any management company, accountants, or bookkeepers to ensure compliance with applicable laws and the association’s governing documents.

Key Responsibilities:

Financial Oversight: Maintain accurate financial records, including income, expenses, reserves, and assets.
Budgeting: Lead the preparation of the annual budget in coordination with the board and management company.
Financial Reporting: Present regular financial reports at board meetings, including balance sheets, budget-to-actuals, and reserve fund status.
Dues & Assessments: Monitor the collection of homeowner dues and assessments. Work with appropriate vendors or legal counsel to address delinquencies.
Banking & Reconciliation: Ensure accounts are properly reconciled, funds are deposited securely, and expenditures are tracked.
Audit & Compliance: Facilitate annual reviews, audits, or tax filings as required by law or governing documents.
Invoice Review & Payments: Review and approve invoices and expenditures before payment, ensuring alignment with the budget.
Committee Involvement: Serve on or liaise with the finance or budget committee to support long-term financial planning.
Meeting Attendance: Regularly attend all HOA board and assigned committee meetings. Failure to attend three (3) consecutive meetings without prior notice will be considered a voluntary resignation from the board.

Qualifications:

Must be a homeowner in good standing (no unpaid dues or violations).
Prior experience with budgeting, bookkeeping, or financial management is strongly preferred.
Familiarity with HOA financial practices, or willingness to learn.
Detail-oriented with strong organizational and analytical skills.
Ability to maintain confidentiality, transparency, and integrity in all financial matters.

Time Commitment:

Approximately 4–6 hours per month for meetings, report preparation, invoice reviews, and committee work, with increased time during budget season or audits.